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Assistant Registrar for Student Records

Post University is seeking an Assistant Registrar for Student Records to join our growing team.

POST UNIVERSITY’S STORY:

Post University is a world class, non-traditional learning institution with over 100 years’ rich tradition in making career goals and aspirations become a reality for countless students from across the United States and over 40 different countries.  Our growth history is based on retaining passionate professionals who treat students and each other with amazing service.  Our business model is simple – “We Make It Personal!”

The Post success story is based on our daily journey wherein each associate lives, thinks and behaves “outside the box” of traditional solutions or cultures.  Post University is a family of the best and brightest trail blazers, inspired by our routine way of life – bold, disruptive, and fun!  We are singularly focused difference-makers in the classroom, in the communities we serve, and the non-profit charities we support!         

JOB SUMMARY:

Under general supervision of the University Registrar, this position is responsible for the daily operations of the Registrar’s Office as it applies to student records.  In addition, this position will be the key alongside the Registrar in streamlining processes as it relates to the office and how it impacts the University. This is a full-time position located in Waterbury, CT. Post University requires, as a condition of employment, that all new hires and employees have or obtain the Covid-19 vaccination and booster and provide proof of same unless an exemption or deferral is approved.

Essential Responsibilities relating to:

Celebrating Student Success:

    • Oversees the evaluation of student transcripts, degree audits and institution catalogs for graduation eligibility
    • Provides direction to students, faculty and staff as it relates to the graduation and degree completion process
    • Responsible for the commencement booklet
    • Responsible for overseeing the accuracy of reports related to Honor’s Societies
    • Oversees distribution of President’s, Dean’s and Provost’s Lists
    • Directs communications with students regarding graduation and ceremony participation
    • Maintains graduation applications in the SIS and determines eligibility

Leadership within the University:

    • Lead the Term Scheduling and Classroom Assignment processes for both ADP and Main Campus
    • Prepares and distributes periodic reports both externally and internally including Clearinghouse and NSLDS enrollment reporting
    • Serves on the petition committee representing the Registrar’s Office and processes petition results
    • Leads the digitalization of archived records
    • Promotes policies and procedures in compliance with local, state, and federal rules and regulations; including the Family Rights and Privacy Act (FERPA); advises University staff regarding the development and implementation of responses to regulatory changes
    • Collaborate with Advising, Admissions, Financial Aid and Compliance on University-wide initiatives

Maintaining Integrity of Student Records:

    • Monitors and maintains the student database as it applies to student degree completion
    • Maintain 2-year schedule for ADP Courses in collaboration with Academic Affairs
    • Assists the Registrar with the University’s database by completing periodic data clean up and resolves issues related to the database information accuracy
    • Other duties assigned by the Registrar

ADDITIONAL RESPONSIBILITIES:

  • This position requires a flexible schedule and weekend hours as needed to meet the operational needs of the Office.
  • Recommends and implements improvements to office operations; assists with strategic planning.
  • Demonstrated ability to maintain a supportive, calm, service-oriented demeanor when dealing with students, faculty and staff.
  • Serves on committees as needed. Attends campus events such as graduation and open house. 
  • Supervises support staff.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION, KNOWLEDGE, SKILLS, ATTRIBUTES:

  • Bachelor’s Degree required, Master’s degree preferred.
  • 2-3 years’ minimum experience in higher education, Registrar’s Office experience preferred.
  • Proficiency in Advanced Excel
  • Possesses understanding of student records policies and FERPA.
  • Excellent phone, email and face-to-face communication skills; maintains a positive attitude.
  • Ability to plan, organize and implement assigned responsibilities and to work well under pressure to meet established deadlines.
  • Problem solver; is a solutions-oriented person.
  • Energetic and goal-oriented; strong interest in working in a fast-paced environment that requires multi-tasking.
  • Database management skills including report writing, ability to import data, maintain records, and generate reports using extensive knowledge of Microsoft Office products.
  • Preferred knowledge in working with Campus Nexus Student.

Post University requires, as a condition of employment, that all new hires and employees have or obtain the Covid-19 vaccination and booster, and provide proof of same unless an exemption or deferral is approved.

As a member of our Post University team, the individual will share in a 130-year tradition of helping people achieve their personal and professional goals. Located in Waterbury, Connecticut, Post University has a vibrant campus and an excellent online program. The University offers a competitive salary and benefits package that includes medical, dental, 401(k) and tuition benefits.

Interested candidates should forward cover letter, resume, and three references to Post University Associate Experience.

Disclaimer: This opportunity may be withdrawn and/or amended.

POST UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER that employs in compliance with all applicable laws. We do not discriminate because of sex, sexual orientation, age, race, color, religious creed, marital status, national origin, ancestry, disability, handicap or other legally protected status. Equal access to programs, service and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and job interview process should notify the Director of Associate Experience, Post University.

"Post University a great place for great minds to develop their careers, no matter what role you fulfill."

Donna, Post Employee for 25 years

"You really build a strong relationship with each student, and their success becomes your success."

Caitlin, Academic Success Counselor

"The work environment at Post is extremely positive and happy, and you have the opportunity to connect with your employees."

Gina, Post Management