Clicky

Select Page

Registrar’s Office

  1. Home
  2. Student Services

The Office of the Registrar provides helpful academic information and services to students, faculty and administration of Post University. The office registers students, manages student records, certifies students for graduation, and provides students with transcripts of their academic work. The registrar also administers veterans’ benefits, verifies student enrollment to lending institutions and insurance companies, and files all required federal and state reports.

In this section, you can find more in-depth information about all the functions of the Office of the Registrar.

If you have any questions about any of the policies listed here, or if you can’t find the answer you’re seeking, contact us at any time.

Call: 203.591.7123
Fax: 203.841.1152

Student Records 

The Office of the Registrar is responsible for the maintenance of the permanent academic records of students.  Academic records include a history of all course work attempted and completed, grades received, transfer and alternate credit granted, and academic honors awarded. Accessing, copying, transferring, or destroying student academic records must be carried out in strict compliance with applicable federal and state regulations,). All records for applicants who do not enter school are kept for one year. Such records are not covered by FERPA. All academic records for matriculated students, including non-degree-seeking students are kept onsite for a period of at least five years from the last date of attendance.

Transcript of Record

A transcript of record is permanent documentation of a student’s academic record maintained by Post University.   A transcript of record generally contains a listing of all courses taken, grades received, honors, and the degree conferred.  Post University defines an official transcript as one bearing the seal of Post University and the signature of the Registrar.  An unofficial transcript is marked as unofficial and includes verbiage such as Student Copy or Issued to Student. An unofficial transcript is marked as unofficial and includes verbiage such as Student Copy or Issued to Student. Unofficial transcripts are available to students and former students through the Student Portal. Students who cannot access their student portal should follow the instructions to request an official transcript.

Students may have an official transcript mailed to other institutions, prospective employers, or other authorized agencies by completing the Transcript Request form, or by visiting: https://www.parchment.com/u/registration/33197/account

Upon a student’s request, Post University will provide an official transcript regardless of status or possible financial obligations.

The transcript is formatted with grades on the front of the transcript and a key on the reverse side.  This key provides the key of terms and definitions which helps clarify the information contained in the transcript. The key may contain, define, or describe:

  • Academic Calendar (and its definition)
  • Date of last revision to the key
  • Definition of academic terms
  • FERPA re-disclosure statement
  • Grading system
  • Method of certification as an official transcript (card stock used, embossed seal, etc.)
  • Method of GPA calculation
  • Warning against alteration or forgery

Inbound Transcripts

Official Transcript – An official transcript is a certified document detailing a student’s academic record at the university. It includes information such as courses taken, grades received, grade point average (GPA), academic standing, and degrees awarded. Official transcripts must contain the university’s watermark or official seal and be signed by the Registrar or an authorized official, making them suitable for official purposes such as applications for further education, employment, or professional licensure.

To be considered official and to ensure authenticity, transcripts must be sent directly to the Registrar’s Office through either secure electronic, encrypted channels or mailed in a sealed envelope directly from the issuing institution.

Unofficial Transcript – An unofficial transcript contains the same academic information as an official transcript but is not certified. These documents are not printed on secure paper, lack the university’s official seal, and/or are not signed by the Registrar. Consequently, they are not acceptable for official purposes but can be useful for students’ personal records or informal academic advising.

Applicants may submit unofficial transcript copies for evaluation and acceptance. However, the Registrar’s Office must receive official copies of transcripts required for admissions or transfer credit by the end of the first 8-week term or end of the first 16-week semester, whichever is applicable.

Official Transcripts should be sent electronically from the student’s previous institution(s) directly to the Post University Registrar Office through an approved service (e.g. Parchment, National Student Clearinghouse, etc.). “Post University” should be selected as the recipient of the document within electronic transcript portals. If an email address is required for electronic submission, [email protected] should be provided. If electronic delivery is not available, transcripts should be mailed from the previous institution in a sealed envelope to the Registrar’s Office.

Transcripts for Admission

Applicants should reference the Admission Policy for official transcript requirements for their selected program. If official transcripts are required and the student fails to submit such official transcripts required for admissions by the end of the first 8-week term or end of the first 16-week semester, they cannot start future courses until the receipt of official transcripts and will be subsequently withdrawn for failing to provide them. Students taking courses in the SIMPath modality must submit official transcripts after initial registration into a SIMPath term. If the applicant fails to submit such official documents on time, they are disallowed from registering for any additional SIMPath courses until the official transcripts are received.

Transcripts for Transfer Credit

Applicants may submit unofficial transcripts for transfer credit evaluation during their application process via their student portal. Evaluations completed for applicants are tentative, and transfer credit will not be awarded until official transcripts are received by the Registrar’s Office.

Once an applicant participates in a course and becomes an active student, Post will not accept unofficial transcripts for the evaluation of transfer credits.  For information on the award of transfer credit policy, refer to the Transfer of Credit Policy and Procedures. 

Students must submit official transcripts to receive transfer credits by the end of the first 8-week term or the end of the first 16-week semester. If the student fails to submit official transcripts by the specified deadline, any evaluation results previously provided will no longer be valid. A delay in receipt of transcript(s) may result in a loss of transfer credit from the initial evaluation. Transfer credit or refunds will not be considered for any course(s) taken with Post University before Post’s receipt of the student’s official transcripts.  Once the official transcript is received, Post will re-evaluate it based on the remaining courses in the student’s degree program at the time the official transcript is received.

Family Educational Right to Privacy Act (FERPA)

The Office of the Registrar, in accordance with federal (FERPA) and state laws, has designated certain types of student information as public or directory information.  Read more…

Helpful Links

Policies and Procedures