The Office of the Registrar provides helpful academic information and services to students, faculty and administration of Post University. The office registers students, manages student records, certifies students for graduation, and provides students with transcripts of their academic work. The registrar also administers veterans’ benefits, verifies student enrollment to lending institutions and insurance companies, and files all required federal and state reports.
In this section, you can find more in-depth information about all the functions of the Office of the Registrar.
If you have any questions about any of the policies listed here, or if you can’t find the answer you’re seeking, contact us at any time.
Student Records and Transcript Request
The Office of the Registrar is responsible for the maintenance of the permanent academic records of students. Academic records include a history of all course work attempted and completed, grades received, transfer and alternate credit granted, and academic honors awarded. Accessing, copying, transferring, or destroying student academic records must be carried out in strict compliance with applicable federal and state regulations,). All records for applicants who do not enter school are kept for one year. Such records are not covered by FERPA. All academic records for matriculated students, including non-degree-seeking students are kept onsite for a period of at least five years from the last date of attendance.
Transcript of Record
A transcript of record is permanent documentation of a student’s academic record maintained by Post University. A transcript of record generally contains a listing of all courses taken, grades received, honors, and the degree conferred. Post University defines an official transcript as one bearing the seal of Post University and the signature of the Registrar. An unofficial transcript is marked as unofficial and includes verbiage such as Student Copy or Issued to Student. Unofficial transcripts are available to active students through the Student Portal. Inactive students are directed to request transcripts by completing and submitting one of the transcript request forms. Post University may withhold transcripts for failure to meet financial obligations.
Students may have an official transcript mailed to other institutions, prospective employers, or other authorized agencies by completing the Transcript Request form, or by ordering transcripts online. Note: For students in the Masters in Counseling and Human Services or the Graduate Certificate in Professional Counseling looking for licensure, please contact the program chair prior to requesting a transcript.
American Sentinel College students may request to have an official transcript emailed/mailed to themselves, other institutions, prospective employers, or other authorized agencies by visiting: https://www.parchment.com/u/registration/1348648/account.
On the reverse side of the transcript is a key of terms and definitions which helps clarify the information contained in the transcript. The key may contain, define, or describe:
- Academic Calendar (and its definition)
- Date of last revision to the key
- Definition of academic terms
- FERPA re-disclosure statement
- Grading system
- Institutional policy on recording all courses attempted
- Institutional policy on withdrawals, transfer credits, incompletes and repeated courses
- Method of certification as an official transcript (card stock used, embossed seal, etc.)
- Method of GPA calculation
- Warning against alteration or forgery
Transcripts may be withheld for failure to meet financial obligations. All transcripts generated to the students by the Records Coordinator will be stamped as “issued to student”.
Family Educational Right to Privacy Act (FERPA)
The Office of the Registrar, in accordance with federal (FERPA) and state laws, has designated certain types of student information as public or directory information. Read more…